A G M — 2 0 0 0
SIGNANT TWO HOLDINGS
MINUTES
ANNUAL GENERAL MEETING
SEPTEMBER 30, 2000 — 9:00 a.m.
Held at the offices of Tousignant Young
Shareholders present: Sharyn, Vic, Duane, Sheila
Copy of these minutes will be mailed to Dale and Rhonda
1. Minutes of Previous Meeting
Minutes of previous meeting accepted.
Vic moved that the minutes of the previous meeting be accepted and Sheila seconded it.
2. Matters Arising
a. Work that needs to be done.
i. Dale suggested putting sidewalk blocks in vertically where he dug out at the back of the cabin. Dale was contacted about getting the blocks and 2×4’s.
ii. Duane suggested putting a retaining wall at the front of the cabin past the waterline. Will put on list of things to do.
b. Vic suggested splitting the work weekends into two, Easter and Thanksgiving.
3. Bookinqs for 2001 — Dates will be changed to reflect Rhonda’s share of time as follows:
June 30 — July 10
July 11 — July 21
July 22 — August 1
August 2 — August 12
August 13 — August 23
August 24 — September 3
A motion was made by Duane to change booking deadline as follows:
1st priority slot to be booked by — November 1* (Vic)*
2nd priority slot to be booked by — November 7th (Rhonda)
3rd priority slot to be booked by — November 14th (Duane)
4th priority slot to be booked by — November 21st (Sheila)
5th priority slot to be booked by — November 28ᵗh (Sharyn)
6ᵗh priority slot to be booked by — last spot available (Dale)
All agreed to this motion.
*Vic is first priority this year because he was owed a 1st choice slot by Sharyn who was owed one by Rhonda.
As a result of there now being six booking slots the major work tasks were also amended as follows:
June 30 — July 10 — Major dusting and washing
July 11 — July 21 — Washing blankets and comforters
July 22 — August 1 — Washing windows (inside and out)
August 2 — August 12 — Major vacuuming (rug, top of cupboards, beams, corners and ceiling)
August 13 — August 23 — Washing blankets and comforters
August 24 — September 3 — Cleaning fridge and stove
4. Pre-Summer Bookinqs — None at this time.
5.Year End Review
a. Sharyn suggested leaving upstairs fridge and large freezer on for the next shareholder using the cabin.
b. Sharyn suggested purchasing a portable phone and extension for the vacuum and will purchase them for next year.
c. Vic suggested a future work project of putting a roof over the spiral staircase.
d. Duane mentioned Dale’s plan of a covered deck on top of the boathouse and asked that Dale submit a rough plan.
e. There was a discussion by the shareholders of implementing a Schedule “A” Usage Policy Statement covering use of cabin by non-shareholders as well as any policies covered in previous minutes.
6. Financial Statements
There is currently $2,350.56 in the bank. Rhonda currently owes $1,410.00 so we would have $3,760.00 which would be a nice cushion to have for major projects.
7. Siqnant Two Resolutions
a. 1999 Resolutions – None were signed last year (no meeting held) so 1999 Resolutions were initialed and signed.
b. 2000 Resolutions — Vic nominated Sharyn for President and she accepted. Sharyn nominated Duane for Secretary and he accepted. All shareholders are aware that the President is also the booking agent and will call Sharyn for all bookings.
Resolutions for 2000 were signed after discussion regarding Rhonda’s proposal in #8 below.
8. Purchase of Rhonda’s Shares
Sheila opened Rhonda’s proposal up for discussion. Vic thinks is a great proposal, Sharyn agreed, Duane agrees, Sheila also agrees. Sheila talked to Dale last night and he called it a creative way to respond.
All agreed to accept Rhonda’s proposal. Vic advised Rhonda of her amount outstanding. She will pay amount owing.
9. Split Work Days
This was discussed by Vic under Matters Arising 2(b) above.
10. Other Matters
a. Dale gave the following list of things we need at the cabin:
i. New toaster. He will pick one up.
ii. Aluminum boat at the cabin is no good. Dale was going to dispose of it but Craig would like it to try to repair it. All agreed this was fine. Dale will look through the winter for a replacement boat and will call Sharyn when he finds one. May be in the $700.00 –$1,200.00 range for a used 12’ boat.
iii. An extra set of queen size sheets for each bed. Sheila will take care of this.
iv. Lawnmower. The one out there is old and beginning to rust out. Will need a new one soon. Dale will keep on the look out for a used one or a new one on sale.
v. Firewood. We are almost out. Dale will get a couple of loads delivered.
vi. Rifles. Dale wants to know who owns which rifles. Vic has taken the Mowser (8mm) and the 3030. Duane has the 410 and one of the 22’s. Dale will check to see what is left out there.
vii. Easter Weekend. If planning for Easter work weekend we need to look at covering the spiral staircase by extending the roofline over the stairs.
b. Rhonda was wondering when the end date for the mortgage payment was. It is June 1, 2003.
c. Gold Truck. Duane doesn’t use it all that much and he wants to sell it. All agree that Duane should sell the truck. Duane advised that he misses going out to get loads of wood with the truck. If he wishes to do this in the future he will rent a truck for a day and Signant Two will reimburse him the cost.
Duane made a motion to adjourn the meeting, seconded by Sharyn.
Order of priority for 2000 — 2001:
Rhonda Sharyn Duane
Duane
Sheila
Vic
Dale
Order of priority for 2001 — 2002:
Sharyn
Sheila
Victor
Dale
Rhonda