Responsibilities for Role of President in Signant Two Holdings Ltd.

(February 2023 – suggestions prepared by Sheila)

• Consult with Shareholders to choose date for Annual General Meeting (AGM) and Special Meetings during the year, as needed.
  
  
• Request input from Shareholders and other family members regarding preparation of draft agenda for meetings.
  
  
• Prepare and distribute draft agenda for meetings, depending on issues needing follow-up, issues suggested by others, and issues that arise due to circumstances.
  
  
• Prepare and distribute accompanying documents to support discussions of topics at meetings or delegate this preparation when appropriate.
  
  
• Chair meetings.
  
  
• Consult with family members about issues that arise and bring them to the attention of all Shareholders, as needed.
  
  
• Consult with Shareholders regarding approach to issues.
  
  
• Consult with Secretary to edit documents prepared by Secretary prior to distribution to Shareholders and to the broader family.
  
  
• Request that Treasurer prepare Financial Report and Directors’ Resolutions for AGM each year.

• Foresee maintenance issues that should be addressed. I took this on as a natural matter of course since I plan the AGM draft agenda in any given year with a mind to being comprehensive in my approach to “what needs to be followed up on or dealt with?”

As I have suggested at a previous meeting, this responsibility could be taken on by someone who would oversee the updating of the Cabin Maintenance Document, perhaps a “Director of Maintenance.” Such a person could be responsible to initiate group discussion of maintenance and repair issues that arise or that need to be addressed, perhaps according to a long-range plan that this person might facilitate in our group and then oversee. Attention to maintenance needs is an aspect of my work that has taken a lot of my time and I strongly believe that it would be better if the President’s role did not include this responsibility.